Who doesn't love a good template? For starters, templates save you time and energy. No need to reinvent the wheel.
But for roofing contracts specifically, they make sure you hit all the details. And this is important because your service contracts impact your costs, your reputation, and your revenue.
We've gathered the eight best free roofing contract templates across the web to help you streamline your process and get more signatures!
Table of contents
- What is a roofing contract?
- Why you need one
- Types of roofing contracts
- What to include in your roofing contract
- Tips for creating an effective roofing agreement
- The eight best free roofing contract templates
What is a roofing contract?
A roofing contract is a formal agreement between a roofer and a client that both parties sign before the start of a service. It documents all the details of the project, including the work to be done, the timeline, price, payment schedule, legal terms and conditions, and more.
It’s also known as a roofing service contract, a roofing agreement, or a roofing service agreement and can be used for:
- Installations
- Repairs
- Replacements
- Maintenance agreements
Why you need a roofing contract
Roofing contracts are enforceable by a court of law, so they protect both the roofer and the client legally. They also:
- Prevent scope creep which can lower costs
- Ensure you get paid on time
- Protect against unexpected costs and conditions
- Are an opportunity to demonstrate customer service
- Give clients the confidence needed to help make the sale
Types of roofing contracts
There are as many types of roofing contracts as there are roofing services! They can be used for:
- One time services
- Ongoing services
- A fixed period of service
Examples of roofing contracts include:
- Residential roofing contracts
- Preliminary roofing contracts
- Roof replacement contracts
- Roofing subcontractor agreements
- General contractor’s roofing guarantees
- Supplemental applications
What to include in a roofing service contract
What you include in your roofing service contract will depend on your business type, services offered, pricing, and more. Here is a basic list:
- Parties: detailed contact info of both the roofer and the client
- Services performed: what, where, when, how; also what is not covered.
- Payment: how much it will cost, how it will be paid, and when; plus what costs are not covered
- Legalities: insurance, liability permits, warranties, approvals, termination/suspension, modifications.
Here’s a more extensive list with definitions:
Full list of roofing service contract terms
- Services: Spell out specific services included, what building or entity is being serviced, and what’s not included.
- Timing: When work is to be complete, also any specific times or days, especially if after hours.
- Payment: What the client will pay, how, and when.
- Term: How long the contract is good for, when/how renewal works.
- Frequency and scheduling: For maintenance programs. How frequently and how will they be scheduled.
- Parts and labor coverage: State whether parts and labor are covered, and if so, exactly what parts and labor.
- Terms of work outside the contract: Will you automatically do small repairs up to a certain cost? Will you provide an estimate for larger issues?
- Additional costs: Who will cover costs like travel, food, permit fees?
- Use of utilities: What can the contractor use? Such as water, power, bathrooms, and at what cost?
- Documentation: Client will get a report outlining the work done, any metrics needed, and any issues found.
- Inspection: The client’s right to inspect and approve of the work. If client does not approve per the contract, what are their options? Request a revision? Pay 50% and terminate the agreement? Etc.
- Condition of premises: Contractor agrees to keep premises clean and remove debris once the job is complete.
- Insurance: Contractor agrees to obtain insurance for employees, property damage, or any third-party bodily injury.
- Relationship of parties: Establishes that the client is hiring the contractor as an independent contractor under the scope of the work.
- Termination: Client or contractor can terminate contract if a party fails to adhere to it.
- Confidentiality: Contractor maintains client information confidentiality.
- Limitation of liability clause: Puts a limit on the amount and types of compensation one party can recover from the other party in the event of damages and other negative outcomes.
- Indemnification clause: When one party covers their losses that the other party caused.
- Dispute resolution: If there is a dispute between you and the client, will it be resolved by arbitration, at what venue, number of arbitrators, and in which state.
- Governing law: Indicates which state laws will govern the contract
- Force majeure: This removes liability for catastrophic, unforeseen events (such as pandemic, fire, strike, etc) that prevent either party from fulfilling obligations of the contract.
- Quality control: Ensures the contractor will use individuals trained/experienced/certified in the work to be done, will keep the building weatherproof during project, will complete on time; will follow best practices and stick to scope of work;
- Entire agreement: States that this contract covers everything. Any modifications will need consent from both parties.
- Amendments: any changes made must be in writing and signed by both parties
- Notices: Any notice required by the contract will be documented and delivered to the appropriate party.
Tips for successful roofing contract agreements
Follow these tips for a transparent and pleasant experience so you can outshine your competitors.
- Be friendly: There is no doubt your service contract is going to have large blocks of boring text. But where you can, write in your own voice and make it personable. Include a branded cover and personalized introduction. Finish off with a thank you and indicate that you’re available to answer questions. Make it a pleasant experience!
- Include every detail: There’s no such thing as too much detail in a service contract. Covering it all will ensure your client that you’re diligent, organized, and prepared. It will also give them a clear picture of what to expect, which is required for them to feel confident about moving forward.
- Make it easy to read: The easier it is to read, the more trustworthy it will be. This means keeping the font large enough, avoiding legalese where you can, organizing it in a logical manner, and using visuals to break up large amounts of text.
- Make it easy to sign: E-signed contracts are your best bet, but if you can’t go with that option, just make the process as hassle-free as possible. Don’t ask your client to sign and scan. Give them the option to take a picture of the signed contract. If you can deliver it over text and email, even better.
The 8 best free roofing contract templates
Here are the best free roofing contract templates we found across the web that you can customize and use for clients.
P.S. We also have a roundup of free HVAC service contract templates. Check em out!
1. TemplateLab’s Roofing Agreement
TemplateLab offers several different roofing contract templates in Word Doc form. If you don’t have Word, don’t worry! Download the file and then open a new Google doc. Go to file > Open > upload and upload the file there.
The roofing agreement below is clear and concise with the customizable sections highlighted in yellow for you and a table style schedule of services at the end. Replace their logo with yours for a clean contract that gets the job done.
- Background
- Service providers and clients
- Services
- Description of services
- Quality control
- Inspection and cleaning up
- Purchase price
- Payment
- Security interest
- Force majeure
- Limitation of liability
- Assignment
- Amendments
- Governing law
- Dispute resolution
- Entire agreement
- Miscellaneous
- Schedule of services
2. Eform’s roofing contract template
Eform’s free roofing contract template can be used for new roof installation, roof repair or modification for residential or commercial clients.
Select your state, click on “create document” and you’ll be brought through a flow of questions. Once you fill everything out, it will generate the contract for you in PDF, Word, or ODT format.
The questions get really specific, right down to day of the week payments will be made. And you can add additional terms and conditions not covered in the template
- The parties
- Services
- Payment schedule
- Due date (timeline)
- Expenses
- Liability insurance
- Termination
- Additional terms or conditions
- Governing law
- Effective date
3. LawDepot’s free service agreement
LawDepot’s free service agreement can be used for any contractor service. Just like with Eforms, you’lll be brought through a flow of questions and it will generate the document for you. You can add additional clauses if needed, and it even provides small tips like whether something is recommended or not.
You can print and download the agreement with a free or premium subscription to LawDepot.
- Service details
- Work to be done
- Timeline
- Parties
- Names
- Contact information
- Compensation
- Billing details
- Depost
- Late payments
- When payment will happen
- Terms
- Ending contract early
- Expenses
- Terms
- Intellectual property
- Confidentiality
- Additional clauses
4. Signaturely’s free roofing contract template
Signaturely’s roofing contract template is a simple one that comes in Doc or PDF form. To get it, simply provide your email address and you can download it right there. You can then use signature to get it signed online if a few clicks with a 3-document free trial kind of thing. If not, you have your template!
- Parties
- Scope of work
- Quality assurance
- Payment
- Date of completion
- Insurance
- Governing law
- Alternative dispute resolution
- Amendments
- Assignment
- Entire agreement
- Representation and warranties
- Disclaimer of warranties
- Limitation of liability
- Severability
- Signature and date
5. PandaDoc’s free residential roofing service contract template
To use Pandoc’s free residential roofing contract template, you need to sign up for a free account. Once you’re in, you can create your contract using token fields and you can enable e-signing. Has a nice cover page.
- Contractor and customer information
- Project details
- Contract terms
- Project pricing
- Acceptance
6. Nitro’s free roofing construction agreement
Nitro’s roofing construction agreement is easy to use and quite thorough. Nitro is a PDF and eSign software so you’ll be able to try it out for free before having to pay. The editor allows you to easily customize the agreement to your liking and add branded elements.
- Parties
- Construction undertaking
- Scope of work
- Manufacturers acknowledgment
- Amendment and waiver
- Notices
- Choice of law
- Section and other headings
- Counterpart execution
- Gender
- Parties of interest
- Integrated agreement
- Severability
7. Jotform’s free roofing contract template
Jotform’s roofing contract is unique in that you can assign different fields to different people to fill out—including yourself, others on your team, or multiple people among your client's team.
- Parties
- Services
- Payment
- Construction schedule
- Expenses
- Independent contractor status
- Business licenses, permits, and certificates
- Benefits of contractor’s employees
- Workers’ compensation
- Maintenance of workplace
- Guarantee
- Insurance
- Termination or suspension
- Amendments and modifications
- Miscellaneous
- Notices
- Choice of law
- Severability
- Entire agreement
- Assignment
8. LegalTemplates free roofing services agreement
LegalTemplates free roofing services agreement is another easy-to-use e-signable template. Simply choose your form, answer the questions in the flow, and let it generate the contract for you. You can download and print it or send it out for electronic signature.
- Parties
- Services
- Purchase price
- Payment
- Security interest
- Force majeure
- Limitation of liability
- Amendments
- Governing law
- Disputes
- Entire agreement
- Notices
- Waiver
- Miscellaneous
Use these free roofing service contract templates to land more deals
With a template in place, you can ensure you’re hitting all of the details for your service contracts, which is important for maintaining costs, customer service, your reputation, and ultimately your revenue. And with a friendly, professional, trustworthy service agreement you can get more customers to pull the trigger. Use these templates and tips to build a signature-worthy agreement!
- TemplateLab’s Roofing Agreement
- Eform’s roofing contract template
- LawDepot’s free service agreement
- Signaturely’s roofing contract template
- PandaDoc’s free residential roofing service contract template
- Nitro’s roofing construction agreement
- Jotform’s roofing contract template
- LegalTemplates free roofing services agreement
