11 Free Sample Meeting Attendance Sheet Templates

Download these 11 Free Sample Meeting Attendance Sheet Templates to help you organize your meeting effectively. You can also download more useful Staff Attendance Sheet Templates to explore more choices.

Official business meeting need meeting attendance sheets to record attendance of participants. Almost every meeting staff use these sheets in any kind of business environment. All the participants get this sheet to mark their attendance. The meetings, in each and every organization occur to make some important decisions regarding the important tasks of the organization. Conducting effective business meetings is vital for decision makers to run their organization smoothly.

When the attendance sheet is signed by all the decision makers, it gives strength to the decisions of them. the sheets are very useful in the case when the meeting is not attended by some top management and the decisions are made and then copy of those decisions are sent to the management. The management of the company has to see which employee of the company of the company has attended the meeting and how the employees have impacted the decisions which were made in the meeting.

Using Meeting Attendance Sheet Templates

The meeting attendance sheets are also very useful when the management has to calculate the travelling allowance and the overtime for the employee. Designing the meeting attendance sheet is not so complicated if you know the exact method to create them. here are few tips which can help you in designing the meeting attendance sheet for the meetings.

On the top of the sheet, there is some necessary information to input. This necessary information includes the name of the department, the room or venue of the meeting, meeting agenda and the time and date of the meeting.
There are many departments in the organizations and each department has its own issues. Normally the meeting is set up to discuss the general issues. But for critical issues or in emergency situations, you can arrange a meeting only to discuss that situation. The name of the department is that’s why an important point to be kept in mind.
Writing meeting agenda is very important task to perform. The agenda also helps everyone to know about the meeting. If you have not mentioned the agenda of the meeting, then the whole meeting attendance sheet will be useless because it is the agenda which determines the strength of the meeting.
After writing all the important information about the meeting, you should mention the names of all those people whom you have sent the invitation of the meeting. Leave some space in front of their names for the signatures of those who attend the meeting or you can make a separate block with the title of signature.
At the end of the signature, the in-charge of the meeting will sign the attendance sheet. This sheet can be very helpful in checking the attendance of the meeting.